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It seems counterintuitive to state that you could be more efficient by wasting time. But, the truth is, when you allow yourself some flexibility in the process, you have the potential to make efficiency happen.
The phrase wasting time is actually a misnomer in this case. What you are doing is setting aside some time to be creative or to get some exercise, etc. It could even be a time that lets you clear your head by taking a walk or sitting in a room by yourself to get away from the grind.
People make proclamations that they are too busy to waste time in the manner specified. But, that could be a huge mistake. When you set aside that time to do something out of the ordinary or spontaneous, you often discover ways to do your main tasks better.
For instance, suppose you went to the gym during your lunch hour, and you took a class. In the class is someone who is involved in the same kind of business you are in but works for a different company.
You both get to talking and become friends. Then, you exchange ideas and in the process discover information that you incorporate into your work.
This exchange may not have happened in your workspace. Sometimes, it takes outside entities to get our creative juices flowing. Therefore it’s always a good idea to look for different ways to accomplish the same tasks or talk to people you wouldn’t normally talk to on a routine basis.
You will need to make sure this time-wasting process if it can be called that, is limited to a small percentage of your day or your to-do list. You still need to get your work done.
But, there is a reason why companies don’t harp onto their employees when they take some time to socialize in the coffee room, etc. Even within different departments, you can expand your knowledge base, and that is good for the company as a whole.
Some people will go overboard with this and end up being late on their deadlines. Avoid this at all costs. Set goals for the day that give you a certain amount of time for yourself after completing a large portion of your daily routine.
When you learn how to be more efficient, you get more work done, and you tend to do it better, all things being equal. This makes your boss happy which means you won’t get in trouble for not getting your work complete. You may be given more responsibilities as a result, but as long as you maintain your efficiency, you should be able to add those to your workload.
Efficiency also means getting others to help you out. As you prove your effectiveness and your responsibilities increase, you should be able to get support for having others pitch in.
When you get support from your boss, it will be more difficult for your colleagues to resist your authority. Besides, when you show them how to be more efficient, it will get them on board. They will likely ask others for help when that happens.
This increase in efficiency is going to mean more work gets done, but it will take less time. You will constantly look for ways to do things better, whether it be via automation, or use delegation, etc.
Since you are getting more done with less, your stress levels will decrease, and you will be happier at work.
This can get to the point of adding to your stress levels if they don’t support you. For instance, if they discourage you from delegating these new responsibilities, or they don’t give you the tools you need, this will overwhelm you and add to your stress. If talking it out with your manager won’t help, it may be time to look elsewhere.
The good news is your increased skills in being efficient will help you land a new job quicker.
When you learn how to be more efficient, you have greater control of your workload. Most people find they actually free up time when this happens due to economies of scale.
This free time gives you breathing room, and you won’t be so flustered all the time. You won’t be scrambling to get your work done by the deadlines.
Efficient people tend to have more opportunities available to them, in their current employment situations as well as outside the organization. They will always be in more demand. The great part about this is it won’t add to their stress levels.
One of the reasons people hate going to the gym is because they have to spend hours there to get any benefits. But, there are ways to make your workouts more efficient, which means you won’t have to spend as much time at the gym.
Do some of your exercises at home. If you have some dumbbells lying around, keep them in your family room or whatever room you spend most of your time. While watching television, stand up and use the dumbbells for one set. Do this on commercial breaks.
You can also do a set of sit-ups while watching television or whatever you do in your spare time. If you can get several sets in while you are home, you will have less to do at the gym. By staggering these exercises, you will be more inclined to do them.
Consider using the services of a personal trainer. These people go through a certification which means they learn the best exercises to do in the shortest time possible.
They will also show you how to do them right and correct you when you are not. The downside to this is they tend to be expensive and require you to work with them on a weekly basis.
It’s probably a good idea to keep the number of people you work with small. The larger a group is, the more they become distracted with talking too much, etc. This can still happen when you work with one person. If it does, you can try to choose someone else as your workout partner.
Another way to make your workouts more efficient is to come up with an actual plan for your workout. You could choose to hire a personal trainer just to come up with your plan and then do the workouts on your own.
But, there is also plenty of information on the internet that can help you structure your own plan. Try out different plans you may find and write them down. Make sure you are consistent in working your plan and have a way to measure your success.
Make sure that you factor in your diet when you are working out. Many people believe they can eat whatever they want since they are working out. This is false, and you will not get as much out of your workout when you do this.
Want to learn more about increasing efficiency and productivity? Then check out the featured resource below to grab a free report; download, read it and take action 😊
So, you’re anxious to reach those goals you’ve set for yourself and your online business, but you quickly realize that there’s only so much time in the day. No matter how hard you try, you feel as though you’re always one step behind.
One thing becomes very clear: You need a plan.
Without a system designed to place a value on each hour you spend working on your business, you’ll find yourself frantically scrambling to meet deadlines, follow through on launches and prioritize what is most important to your business.
This article has been written to help you get more done in less time by levelling up your productivity score quickly and easily.
The strategies contained in this article are designed to help you learn to value your time, make informed decisions about the kind of work you’re focused on and ultimately, beat the clock.
Let’s begin. There’s no time to waste. 😊
One of the reasons so many people seem to struggle to gain traction in their business is entirely due to the way they manage their daily activities.
This typically points to one major problem: People are stuck in an employee mindset!
They’re so used to that 9-5 grind that they aren’t equipped to adopt an entrepreneurial mindset, which will help them make the transition so they can train themselves to focus on the most important tasks: prioritizing their time and assigning value to the time they spend building their business.
As an entrepreneur, you’re solely responsible for your business, so your ability to value your time and make every minute count will have a major impact on how successful you’ll be.
Fail to make this important shift in the way you spend your time, and you’ll always struggle to get to where you want to be.
Thankfully, it’s not all that difficult to break that cycle and transition your way of thinking from that of an employee to a boss. It starts with preparing yourself for the realities of being an entrepreneur.
This means you need to:
Set Realistic Goals. You must be honest about what you’re capable of getting done on any given day. Then you need to determine how many hours you’re willing to invest in your business and then assign those hours to specific projects.
Break tasks down into smaller, focused projects. Tim Ferris, author of “The 4-Hour Work Week”, refers to this as “chunking”. We’ll talk more about the importance of this in a bit because it’s a great way to boost your productivity and get more done in less time.
Cut out Distractions. Your work environment will change drastically from what you may be used to as an employee, and you need to optimize your workspace so that it’s supporting a focused, productive workflow.
Identify the Truth Behind Procrastination. This is one of the hardest things to acknowledge at times, especially if you’ve gotten into the habit of procrastinating for reasons you aren’t aware of.
We’ll talk more about this in an upcoming chapter because it deserves a section of its own. It’s that important.
Be Ruthless in Prioritizing. Does your email really need to stay open while you work so that all those notifications cause you to continuously check your inbox?
Now let’s take a closer look at how you can learn the chunking technique, which will immediately boost your daily output and keep you focused on meeting your goals.
For years, I would fire up the laptop and start my day doing several different things at once. I’d check email, then maybe do some writing, then head over to social media, and then back to email yet again.
Chunking is where you decide to focus on just one major task at a time (or even per day). Depending on the type of business you’re involved in, this might include one day exclusively focused on graphic design, then one day dedicated to marketing.
Consider creating a detailed task list of all the important aspects of your business; the things that keep it all afloat and absolutely require your time.
This can be tricky because we tend to things all things are important, but the reality is, they’re not.
When it comes to any business, there are a handful of critical tasks that need to be taken care of daily, and the rest just adds a little more gas to the tank. They can be done later once the main tasks are out of the way.
You need to learn to place a value on every ounce of “fuel” you have left. That’s where chunking comes into play.
Don’t be tempted to multi-task because this is a productivity killer! So many people make a big deal of being able to multi-task, but all you end up with are a number of tasks that are partly done and an increasing amount of frustration because you never seem to be able to clear things off your to-do-list; sticking to one task at a time is much more productive, believe me!
And remember, one way to stay productive is to be focused and many people struggle with this. If you want to learn more about staying focused, check out the featured resource below for a free report; download, read it and take action 😊
We live in an era of information overload. We are bombarded with media, technology, entertainment, and notifications every day. It seems there are hundreds of people and things competing for your attention at any given time. There is no wonder why in the last few years, our attention spans have become shorter and our ability to focus has decreased.
Let’s begin by examining some productivity maximizers that make us more productive. We will discuss tips and techniques to help improve your focus. Then let’s look at how holding yourself accountable can help you to improve your productivity today! Finally, we’ll look at how you can start to set time limits on projects to keep you on track.
Hacking your mind to increase your productivity is just one part of the process.
The next relies on maximizing that productivity. You’ll need to decrease burn out, as well as focus on the end results.
In addition, learning to turn your goals into processes will help you get more done.
Burnout is a very real problem that affects your productivity. The work-life balance is hard to achieve, but it is necessary.
Symptoms of burnout:
It’s clear that a burnout period can make it even tougher to get your tasks done. Thankfully, there are some tricks to help you get out of this slump.
Some of them involve taking time for yourself.
Not only will these activities help prevent burnout, but with them, you can overcome it. You’ll end up much more productive as a result.
What’s the end result of the items on your “to do” list? By focusing solely on the goal instead of the individual tasks, you’ll be more likely to get everything done.
The end result can be either big or small.
By changing how you think about your tasks, you’ll be able to achieve more. The process stops being about getting one thing done and instead focuses on meeting a goal.
Stop thinking about your goals as events, and instead, consider them processes instead. The difference lies in learning how to enjoy everything that it takes to meet those goals. Once you love what you do, you’ll want to work harder.
Now let’s take a look at accountability.
If you’re struggling to get things done, it’s easy to switch up your routine believing that will help you get back on track.
Sometimes this is effective, sometimes it only makes it harder to refocus our attention where it’s needed most.
What can we do to refresh and refocus so that our attention and energy is going on the things that matter? And where is that time going?
Were you spending too much time in email or on social media trying to respond to customers or provide instant support?
If so, consider outsourcing support inquiries to a live agent or support desk so that you aren’t constantly distracted by people who need your time while still being able to provide prompt service.
P.S. Want to know more about outsourcing? Click here for a great post to read and you can also get a detailed outsourcing report here .
Did you fail to prioritize tasks and goals and ended up losing focus because you are constantly multi-tasking in an effort to catch up?
If so, consider using a product management tool that will guide you through each workday. The key is to develop a regular routine, along with work habits that improve your focus and workflow.
It’s also important to know when your struggle to focus is your body’s way of saying it’s had enough.
Instead, give yourself time for creative breaks so that you’re able to reenergize and boost that productivity.
Burn out is a real thing and it’s the #1 focus killer so learning to hold yourself accountable while still also giving yourself room to take those necessary breaks so that you’re able to boost creativity and output is important.
It’s easy to get caught up spending more time on a project that you initially planned. We can always find ways to tweak and improve our brand, services and products – but the problem is that not all of this time is wisely spent.
Let your market dictate the time you allocate to your projects.
Here are a few tips to help you improve focus and boost productivity:
Set time limits on every single task – no exceptions.
Lay out the groundwork for each project you are working on, including a complete overview of how to get from start-to-finish. Then, create to a schedule and stick to it!
Not only will doing this help you get more done in less time, but it will immediately improve your focus because you are allocating a specific amount of time to one thing – and following through with it.
We can easily waste a ton of valuable time by trying to get everything done at one but without creating a priority list that outlines the most critical steps in the process of reaching your goal, we can end up struggling to meet deadlines.
WANT TO Doesn’t Mean You HAVE TO.
When you’re running short on time and you’re struggling to focus, a priority list becomes even more important.
And by breaking your tasks down into chunks that are assigned a clear value, you’ll be able to zero in on the parts of your business that need more attention while freeing up valuable time.
Prioritization is a crucial skill to master so take the time to get used to it.
This is a critical step in staying focused. It begins with creating a strategy and regular routine based on when you are most productive, creative and able to produce without distractions.
Do you have to shut off your phone, close your email, or fire up a playlist in order to spring into action?
Your work environment is just as important as your overall workflow. You should do everything possible to separate your personal life from your work life so that you are able to eliminate distractions and focus on your priority list.
Boundaries are very important for productivity so try to make use of them if at all possible.
If you’re allowing negative thoughts and self-doubt to lead the way, you’ll never have enough faith in your abilities to see things through.
You’ll not only take longer to get ahead, but chances are you’ll never reach your desired destination.
Well, there is a lot more to be learnt about increasing focus and productivity; far more than can be covered in this short post, but if you’d like to know more about this, then click on the featured resource below where you can pick up a free report that covers this topic in more detail. Download, read it and take action 😊
Let’s face it; we all want to be more focused because that way we can get more things done, right?
Your time is valuable. Not being able to focus can have a negative effect on how successful we are at work and in our personal lives.
So, let’s look at some ways you can dial in your focus so you can be more productive and hopefully more successful in whatever you are trying to achieve.
And this is especially important for those who have found themselves working from home and aren’t used to having all the homely distractions around them. If that is you, this is doubly important for you to grasp.
The first thing to look at is how you are spending (aka wasting) your time.
Before you can begin to learn how to concentrate better on the tasks that you need to accomplish each day, you first need to know where your time goes.
There are a number of time killers that destroy your focus without your knowledge.
As yourself this question and answer it honestly:
Do you pick up your phone every time that you receive a notification?
If you answered “yes” to that question, then you’ve identified our first time killer. By picking up your phone repeatedly throughout the day, you are destroying your focus.
There are several other important time killers to identify.
Some of these may sound familiar:
In order to identify the time killers that are destroying your focus, you need to spend a day observing your activities. Write down everything that you do, keeping a running list on a piece of paper on your desk.
Yes, this can be a time killer in and of itself, but it will help you see where your time goes.
For example, you might notice that you spent 30 minutes on your personal Facebook account, or that you stop what you’re doing and pick up your phone every time that it goes off.
By tracking your time and activities, you’ll know what you need to eliminate in order to improve your concentration.
The problem with these distractions is that they destroy your focus. Constantly starting and stopping an activity is no way to succeed.
You’ll spend more time getting back into the proper mindset than you do working on the task.
As a result, your list of projects will just end up getting longer.
Next, let’s look at a few powerful tips and strategies that will help you quickly improve your focus.
Improving your focus isn’t as difficult as you may think.
By now you should have identified some of the things that are killing your concentration. It’s time to learn how to overcome them by hacking your mind.
You need to hack your mind in order to become more productive.
Once you have put these tips to work, you will be able to accomplish more in less time! Don’t be put off by the simplicity of some of them; try them and you will be pleasantly surprised.
Not everyone is at their most productive in the morning. Some think more clearly at other times of the day.
By adjusting your schedule to coincide with your peak brain activity, you’re setting yourself up to get more done.
So do what fits your preferred schedule, rather than trying to force someone else’s onto yours.
The Pomodoro technique is a time management tool that requires you to break your day into specific 20-minute periods, called Pomodoros.
This is a well-known technique and has been shown to work, so give it a go.
The internet is a major time distraction. Put your computer on airplane mode so that you can’t go online.
Don’t underestimate the draw of social media; it will draw you in if you let it, so ensure you won’t be distracted by any notifications.
This is very closely linked to the tip above. Every time your smartphone goes off, it draws your attention to it, not what you’re working on.
This is one of the most important tips to get a hold of and can instantly increase your focus.
Multitasking has negative effects on the brain. Studies have shown that it lowers your IQ. It also forces you to take longer to finish your tasks and makes you 40% less productive overall.
The multitasking myth has been around for many years, but the most successful people are laser focused on one task at a time, and if they are doing that, shouldn’t you?
It takes at least 21 days in order for a new activity to become a habit. Begin these new habits now, and before the month is out, you’ll be more productive than ever.
As you can appreciate, a lot of this is dependent on the way you think and if you want to know more about developing a good mindset for success, please click on the featured resource below for a free Strong Mindset report; download, read it and take action 😊
For so many people, productivity appears to be a lofty goal that always seems just out of reach. I’m sure we all want to be more productive, so we can achieve more every day and hopefully reach whatever goals we are aiming for.
The problem is that the modern world and workplace has so many distractions trying to pull you away from the task at hand. Add that to the decrease in attention span of many people today, and it’s amazing that we get anything done at all!
Is clutter standing in the way of you doing your best work? Likely it is. In fact, it’s one of the biggest challenges to your productivity. Don’t believe me, well read on.
When your environment is filled with clutter, you may feel like you’re constantly reacting rather than responding. You may feel a general sense of unease or anxiety. You may feel mentally exhausted even though you haven’t yet started your workday.
Are you constantly searching for client files, notes, or even something to write with?
Is it a nightmare to find a file on your hard drive or the cloud because you lack an organizational structure and/or an effective file-naming convention?
Do you have a dozen tabs open on your computer at any one time? Yes, that’s a form of clutter, too.
Are there stacks of books, papers, or even coffee cups or dishes sitting on your desk?
Are your file drawers crammed with paperwork that’s no longer needed and which belongs in the trash can?
Across the board, clutter is often fuelling these uneasy feelings and your lack of productivity. It has a way of sucking the life out of you, distracting you from what’s most important, and derailing your success.
Yes, simple clutter can be that much of a distraction and you need to reduce or eliminate it from your workspace as quickly as possible.
Try it. What have you got to lose?
You can’t increase your productivity by reading a book or taking a class. You actually need to take action. The first thing you need to do is to “set the stage.” Nothing’s going to happen until you do.
Let’s focus on some basic components of your work environment. A cluttered and messy office is no place to expect your best work. And, while some people believe that’s where they get their best work done, imagine what they could accomplish if working in a completely upgraded environment!
Here are some simple tips for helping you to create an environment for success.
Put away everything that belongs in your desk drawers or file cabinet.
If you find things that don’t belong in your office, then take them to wherever they belong and put them away.
Remember the old adage, “Out of sight, out of mind.” In this case, that’s a good thing!
Bonus tip: Discard anything you haven’t used in the past year. Odds are you never will. I know this can be difficult for hoarders, but just let it go!
Clear everything from the top of your desk and wipe it down.
Reduce visual distractions as much as possible.
Bonus tip: Wipe down your desk phone and/or smartphone. They’re a haven for germs.
Gather all your Post-It notes and scraps of paper. Review them and discard what you can.
Bonus tip: If they include items you need to reference, keep the one-page document easily accessible on your desktop or stored in a top desk drawer.
If you have boxes or stacks of items on your office floor, go through them and discard everything you can.
Bonus tip: Go through your bookcase and get rid of any books you also own digitally. Box up any others that are outdated and either give them to the library or recycle them.
Technology produces its own brand of clutter. Close down any tabs that you have open on your computer except for those that apply to your current work.
Bonus tip: Turn off any gadgets except the ones you need to do your core work tasks. You’ll get more done faster and easier without added distractions.
By implementing these simple tips, you’ll be well on your way to clearing the clutter in your office and reducing distraction. You’ll love the result. You’ll be more energized, less anxious, and more focused on your work. Investing a little bit of time today to prepare your work environment will make a noticeable difference in your productivity!
Want to learn more about increasing efficiency and productivity? Then check out the featured resource below to grab a free report; download, read it and take action 😊